Privacy Statement for Recruitment and Selection of Researchers

The COMENZE project team is committed to protecting and respecting your privacy. This Privacy Statement explains how we collect, use, and store your personal data during the recruitment process for the selection of researchers, and outlines your rights in relation to your personal data in compliance with the General Data Protection Regulation (GDPR) (EU) 2016/679.

1. Data Controller
The data controller for the personal data provided is
UNIVERSIDADE NOVA DE LISBOA (UNL), PIC 960782479 established in CAMPUS DE  AMPOLIDE LISBOA 1099 085, Portugal,
Prof. Dra. Ligia Martins, which is responsible for the collection and processing of your personal data.

2. Purpose of Data Processing
We collect and process personal data for the purpose of assessing the fulfillment of eligibility conditions, including but not limited to evaluating compliance with the MSCA mobility criterion, and other relevant factors. This data will help us make informed decisions regarding the recruitment process.

3. Personal Data We Collect
The personal data we collect and process may include the following:

  • Full name
  • Gender
  • Nationality
  • Country of residence
  • Contact information (email, phone number)
  • Academic qualifications and professional experience
  • CV and other supporting documents

We only collect the personal data necessary for assessing your eligibility and suitability for the competition.

4. Legal Basis for Processing Your Data
We process your personal data based on the following legal grounds under the GDPR:

  • Consent: By submitting your application, you consent to the collection and processing of your personal data for the purposes described in this Privacy Statement.
  • Performance of a Contract: If you are selected, the processing of your data may be necessary for the performance of the contract related to your employment.
  • Legitimate Interest: We may also process data based on our legitimate interest in managing the recruitment process efficiently and fairly.

5. Data Retention
Your personal data will be retained for the duration of the recruitment process. If you are not selected, your data will be securely deleted after 6 months unless otherwise required by law or for further processing related to any future recruitment processes. If you are selected, your data will be retained in accordance with our employment policies.

6. Sharing of Personal Data
Your personal data may be shared with individuals or departments involved in the recruitment process, including HR personnel, selection committees, and other relevant university staff. We will not share your personal data with third parties unless required by law or as part of the recruitment process (e.g., background checks or external evaluators).

7. Data Security
We take appropriate technical and organizational measures to protect your personal data from unauthorized access, disclosure, alteration, or destruction.

8. Your Rights
Under the GDPR, you have the following rights regarding your personal data:

  • Right of Access: You have the right to request a copy of your personal data.
  • Right to Rectification: You can request the correction of any inaccurate or incomplete personal data.
  • Right to Erasure: You can request the deletion of your personal data when it is no longer necessary for the purposes for which it was collected, subject to certain legal conditions.
  • Right to Restriction of Processing: You can request the restriction of processing of your personal data under certain conditions.
  • Right to Object: You have the right to object to the processing of your personal data for certain purposes.
  • Right to Data Portability: You may request the transfer of your personal data in a structured, commonly used, and machine-readable format.

To exercise any of these rights, please contact us at [Contact Information].

9. Right to Lodge a Complaint
If you believe that we are not processing your personal data in accordance with the GDPR, you have the right to lodge a complaint with a supervisory authority, such as the Data Protection Commissioner or equivalent in your country.

10. Changes to This Privacy Statement
We may update this Privacy Statement from time to time. Any changes will be communicated to you, and we will ensure the latest version is available on our website.

By submitting your application, you confirm that you have read and understood this Privacy Statement and agree to the collection and processing of your personal data as described above.